What is the difference between PDF and Word? Is PDF better than Word? Read on to learn everything you need to know here.
How many times have you found yourself confused about the differences in PDF files and Word documents? With PDFs slowly becoming the standard for documents that you see online, you may have asked yourself: “Is PDF better than Word?”
After all, most offices use both nowadays.
The PDF file format has many advantages. A Portable Document File or PDF is a document format created to present the file, only being able to view it. It is a fixed flat document not having any electronic footprint unless edited using an outside program. It’s becoming more and more common to use this format for professional and educational purposes from its rising popularity since 2008.
A Word document, on the other hand, uses the .doc extension and opens through its propriety program. If you’re still confused about the differentiation of the two and which one is better, don’t worry! Keep on reading to learn more.
PDFs Are Universal
Most operating systems or internet browsers have a built-in PDF reader. This means that they will look the same way no matter what you use to open them. Being independent of the hardware or software, PDF files don’t have to rely on installed fonts, layouts, or colors as it stores the exact appearance of the document (which is especially useful when sharing business or legal documents).
This is unlike Word documents which can make you come across a few difficulties. This is especially true when you’re trying to transfer files from a Mac operating system to a Windows or Linux one. PDF files have universal support across all types of systems.
You can also view PDF files on any device, meaning you can also open them with ease on your phone or tablet. There are several PDF reading apps for android or IOS. You’re almost always guaranteed to have one come with your mobile device.
Regardless of what type of format you use to write up a document, you can easily convert any of them into a PDF file. Whether it’s a Word document, PowerPoint presentation, Vector graphic, or Excel spreadsheet, they can all export and save as a PDF file. You can also choose to convert already saved files into the PDF format.
These files can also so easily convert back into their original format.
You can do this by using any file converter like Adobe Acrobat, UniPDF, Wondershare PDFElement, and many more. Of course, not to say that Word documents are hard to create, but you’ll find it more convenient to create your document into a PDF file in the next section.
When you convert a document into a PDF file, you compact it and make it consume less space without sacrificing the quality. This makes it easier to share a large document over services that have a limit to the size of the file you can send. You can even compress a PDF file, slightly lowering the resolution, but making the size even smaller.
You can even use PDF software that will allow you to combine different types of file formats into one PDF file. This makes it super easy to share different files and produces one portable and compact file as compared to having to share differently formatted documents separately.
When it comes to editing, no doubt using Word is easier and more effective than trying to edit a PDF. This is where the PDF file starts lacking. You can only edit a little bit at a time and it’s incredibly limited on what you can do.
PDF files were only ever meant for viewing across platforms. Since you can’t edit a PDF file in its natural format, you will have to download a PDF editor or use those provided online.
Having to go out of your way to get an editor that only lets you change a few words can be restricting. You can learn how to type in PDF here.
However, with Word, there is no limit with what you can write or create. Having access to intuitive writing with ways to check your grammar and spelling. You are also provided with many formatting and layout tools, as well as the ability to insert other media among other things.
Word also lets you obtain and download media within the document. Accomplishing this on a PDF file isn’t possible as PDF files embed and fix the media onto the document.
PDF files are more trusted by professionals because of its security. Being a file that can’t change without a specific outside program makes it more reliable.
This also means that a PDF file is valid in the court of law, cutting out any forgery that could happen and not leaving behind any electronic footprint.
It’s also possible to place a password on PDF files, needing authorization before you can read the document.
This is to ensure the safety of the content of any PDF file when you share or send them to anyone. You can also password-protect your PDF file. If you know the password to a PDF file, you also have the option to remove it if you need to.
Is PDF Better Than Word?
When comparing PDF vs Word, it’s clear to see that they both have their strengths and weaknesses. In terms of editing a document, Word is the obvious way to go, having plenty of tools and options to use. But when it comes to sharing, storing, or compressing different files, a PDF is better.
It’s much more convenient and suitable to view different kinds of file formats through PDF. This also extends to archiving them or sending them to another person because of its size benefit.
So, is PDF better than Word? It many ways it can be.
We hope that you’ve learned more about the difference between PDFs and Word documents after reading this article. If you want to learn more useful tips, feel free to check out the rest of our guides here!